At the end of each semester, the class dean will bring forth to the Committee on Academic Standing any student with low academic performance and/or credit deficiency.
The Committee on Academic Standing, known as CAS, is comprised of:
- Four faculty members, appointed from the voting faculty,
- The Dean of the College, who chairs the committee,
- The three class deans,
- The Dean of Academic Support,
- The Dean of Institutional Equity and Inclusion,
- The Director of Student Accessibility Services,
- The registrar serves as a participating member of CAS and as a consultant.
Students are reviewed in the following areas:
Semester Grades
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| Action |
Qualifications |
| Letter of Concern |
- One or more grades in the D range;
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| Academic Probation 1 |
- A semester GPA 2.299 or below;
- One or more failing grade (F);
- any incomplete failing grades (I.F) at the time when academic review is conducted.
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| Academic Probation 2 |
- A semester GPA of 1.999 or below;
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Probation status is determined at the time that academic review takes place (at the end of the semester once grades have been submitted) and does not change if final grades are changed after the start of the subsequent semester.
Satisfactory Academic Progress (Overall GPA and Credits)
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| Action |
Qualifications |
| Letter of Concern |
- A new deficit of 4 credits behind class year.
|
| Academic Probation 1 |
- A new deficit of 5-7 credits behind class year.
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| Academic Probation 2 |
- A new deficit of more than 8 credits behind class year.
- Academic Probation 1 for a second semester in a row;
- Per discretion of the class dean, students who fail to complete the requirements for Academic Probation 1 from the previous semester.
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| Academic Suspension |
- The Committee issues this status to any students who are placed on Academic Probation 2 for a second semester in a row or three consecutive semesters on any Academic Probation status.
- The committee will also place on Academic Suspension students who at the end of their second semester of the sophomore year (completed 4 semesters) have not declared their major.
- Per discretion of the class dean, students who fail to complete the requirements for Academic Probation 2 from the previous semester and/or fail to meet the requirements of their credit deficit plan upon return from a mid-semester leave.
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Students who have been approved for a Reduced Course Load (RCL) from the Office of Student Accessibility Services, will be placed on Academic Probation Level 2 if they have completed:
- fewer than 24 credits at the end of their second semester
- fewer than 48 credits at the end of their fourth semester
- fewer than 72 credits at the end of their sixth semester.
Students who are entering into their seventh semester with fewer than 88 credits, must complete and submit a revised credit/course plan to their Dean of Juniors and Seniors and the Dean of Academic Support no late than June 15.
College Requirements
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| Action | Qualifications | Action Details |
|---|
| Academic Progress Letter for Sophomores |
Missing and are not registered for any one of the following ÌÇÐÄTVections requirements:
- 2 or more Modes of Inquiry (MOI);
- 1 of the 2 World Language and Culture (WLC) courses;
- A ÌÇÐÄTVCourse;
- 1 of the 2 Social Difference and Power (SDP) courses;
- 1 of the 2 Writing (W) Courses;
- Completed fewer than 8 credits at the 200-level or higher.
A deficit of 2 or more credits. |
Letters are sent to the student. The academic adviser is informed of the letter (eg. by email or software). |
| Academic Progress Letter for Juniors (end of their fourth or fifth semester) |
Missing and are not registered for any one of the following ÌÇÐÄTVections requirements and have not shared a plan with their class dean:
- A ÌÇÐÄTVCourse;
- 2 World Languages and Cultures (WLC) courses;
- 2 Social Difference and Power (SDP) courses.
|
Letters are sent to the student. The academic adviser is informed of the letter (eg. by email or software). |
| Academic Probation 1 for Rising Seniors (students who have completed 6 semesters) |
Missing and are not registered for any one of the following requirements and have not shared a plan with their class dean:
- Completed fewer than 56 credits at 200-level or above;
- Completed fewer than 96 credits;
- Residency requirement of 64 credits earned at ÌÇÐÄTV;
- 1 ÌÇÐÄTVCourse;
- 2 Writing Courses;
- 2 Social Difference and Power Courses;
- 2 World Language and Cultures Courses;
- 5 Modes of Inquiry Courses (4 if the student is completing a Center Certificate or a Pathway).
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Letters are sent to the student, their academic adviser(s), and their parent(s)/guardian(s). The Dean of the College and the Senior Associate Dean of Student Life are notified of all students on this status. |
| Academic Probation 2 for Rising Seniors (students who have completed 7 semesters) |
Missing and are not registered for any one of the following requirements and have not shared a plan with their class dean:
- Fewer than 64 credits at 200-level or above;
- Completed fewer than 112 credits;
- Residency requirement of 64 credits earned at ÌÇÐÄTV;
- 1 ÌÇÐÄTVCourse;
- 2 Writing Courses;
- 2 Social Difference and Power Courses;
- 2 World Language and Cultures Courses;
- 5 Modes of Inquiry Courses (4 if the student is completing a Center Certificate or a Pathway).
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Letters are sent to the student, their academic adviser(s), and their parent(s)/guardian(s). The Dean of the College and the Senior Associate Dean of Student Life are notified of all students on this status.
The Dean of Students Office (for Student Government Association) and the Department of Athletics are informed of students who have a GPA below 1.999 (semester or cumulative) due to eligibility criteria.
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Following Academic Review, the class deans will issue letters to students with low academic performance and/or credit deficiency. These letters reflect different levels of concern leading up to academic probation. They include:
Letter of Concern
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- Students who receive a Letter of Concern are not considered to be on academic probation.
- Letters are sent to the student and their academic adviser(s).
Academic Probation 1
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- Following review by the Committee on Academic Standing, students will receive notification with a formal letter sent by email from their class dean that they have been placed on Academic Probation 1.
- Students who are placed on Academic Probation 1 solely because of incomplete grades in courses will remain on Academic Probation 1 until the grades are submitted to the registrar’s office or the faculty member has written the class dean confirming that all incomplete work is submitted.
- Students on Academic Probation 1 will be required to write a reflection essay to address the causes of their academic difficulties; to meet with a learning specialist at the Academic Resource Center a minimum of four times over the first eight weeks of the semester; and to hold regular meetings with their class dean.
- Letters are sent to the student, their academic adviser(s), and their parent(s)/guardian(s). The Dean of the College and the Senior Associate Dean of Student Life are notified of all students on this status.
Academic Probation 2
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- Following review by the Committee on Academic Standing, students will receive notification with a formal letter sent by email from their class dean that they have been placed on Academic Probation 2.
- Students who are placed on Academic Probation 2 solely because of incomplete grades in courses will remain on Academic Probation 2 until the grades are submitted to the registrar’s office or the faculty member has written the class dean confirming that all incomplete work is submitted.
- Students on Academic Probation 2 will be required to write a reflection essay to address the causes of their academic difficulties; to meet weekly with a learning specialist at the Academic Resource Center; and to hold regular meetings with the class dean.
- Students on Academic Probation 2 are not permitted to participate in study away programs or hold leadership positions on campus.
- Students on Academic Probation 2 with a cumulative GPA below 2.000 are not allowed to engage in varsity athletic competition.
- Letters are sent to the student, their academic adviser(s), and their parent(s)/guardian(s). The Dean of the College and the Senior Associate Dean of Student Life are notified of all students on this status.
- The Dean of Students Office (for Student Government Association) and the Department of Athletics are informed of students who have a GPA below 1.999 (semester or cumulative) due to eligibility criteria.
Academic Suspension
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- Following review by the Committee on Academic Standing, students will receive notification with a formal letter sent by email from their class dean that they have been placed on Academic Probation 2.
- Students on academic suspension will be withdrawn from their classes and will not be permitted to be on campus without prior approval from the Dean of Students office.
- Students on academic suspension must take at least 8 credits at another institution and raise their overall GPA to 2.000 or above before returning to ÌÇÐÄTV. Because a transcript may not be available by the date of readmission, a mid-semester grade and good standing form must be completed by each instructor as evidence of satisfactory coursework or a written plan for summer coursework at another institution. The Committee must receive an official transcript prior to the student’s return to campus. Students who do not meet the GPA requirement for readmission will be suspended for another semester.
- Students are eligible to take summer courses at ÌÇÐÄTV at their own expense. If students are depending on these credits to meet the 8-credit requirement and the 2.000 GPA threshold, they must successfully complete (grade of C+ or above) one course in Summer Session 1. Failure to do so will result in the student being placed on academic suspension for the upcoming semester.
- Students returning from Academic Suspension must request readmission from their class dean by October 31 for the spring semester and March 31 for the fall semester.
- Financial aid for a student who is placed on Academic Suspension status will be renewed (if needed) upon readmission to the College.
- Letters are sent to the student, their academic adviser(s), and their parent(s)/guardian(s). The Dean of the College and the Senior Associate Dean of Student Life are notified of all students on this status.
Satisfactory Academic Progress
In accordance with federal regulations, all financial aid recipients are required to make satisfactory academic progress. This means that financial aid recipients must:
- Maintain a minimum grade point average of 2.000 and
- Accumulate a sufficient number of credits so as not to be more than eight semester hours (including transfer credits) behind the normal semester hours as described below.
- Institutional aid is limited to eight semesters for traditional undergraduates.
Students who have been approved for a Reduced Course Load (RCL) from the Office of Student Accessibility Services, will be placed on Academic Probation Level 2 if they have completed:
- fewer than 24 credits at the end of their second semester
- fewer than 48 credits at the end of their fourth semester
- fewer than 72 credits at the end of their sixth semester.
Students who are entering into their seventh semester with fewer than 88 credits, must complete and submit a revised credit/course plan to their Dean of Juniors and Seniors and the Dean of Academic Support no late than June 15.